Posts Tagged ‘Emails’

PostHeaderIcon UNANSWERED EMAILS – HOW MANY DO YOU HAVE?

By Vernalee
email-clutter
Recently, The Today Show had a feature that struck a nerve. Digital declutter was the topic.
For those whose Inboxes approximate the ten of thousands, this message is for you. Take the dive; dig yourself out! How can you be effective, responsive or organized with tons of unread / unopened emails resting in your Inbox.
How many opportunities (business or otherwise) have you missed?
It is a difficult process, particularly for people who have multiple email accounts (like me)!
The email clutter has become such a big problem that there are businesses dedicated to the science of decluttering your email inbox!
According to the experts, there is a great app called Unroll.me. Perhaps, it is worth a click for those carrying massive amounts of unread emails.
It has also been suggested that if you remove emails from your Inbox and place them in a To do folder, your clutter will gradually become manageable.
Of course, then you have to deal with cleaning out the replacement folder. There is no easy way out when you are in too deep.
If your storage is becoming limited, remember Emails and Photos take up space. Assign your many, many photos to a Google Photo or Drop Box. We love taking photos, don’t we? Selfies, anyone? Bottom line: Get organize; take baby steps; use apps that can help! Knowing where you are is a great management tool in our high tech world since so much business is transacted through email and various forms of social media.
Missing a sale hurts when it was transmitted via an email that you never opened. OUCH! Lost sales and revenue affect the bottom line.
Stay on top; get organized! When it comes to communications, the world is flat; it is not business as usual… the old fashioned way.
You cannot hide your negligence. Not reading your emails is known by others. Remember, you never responded to them either.
Success dictates that we keep up! Managing our emails (which is our communications to and from the world) is a positive step forward in that direction.
Photo credit: www.karlstechnology.com

PostHeaderIcon THINK BEFORE YOU CLICK THE SEND BUTTON

By Vernalee
image
How’s your Email etiquette? Are your words accurately and respectfully written?
Since Emails are a dominant form of communication in our personal and professional lives, making them effective is the key. Many of us prefer to or have chosen to email folks rather than verbally communicate with them. Besides, emailing is handy. You don’t have to worry about catching folks or them returning calls. You don’t have to leave home or get dressed to communicate. Plus, you can send them anytime, anywhere, and from your phone which is always with you.
Because of the conveniences and simplicities, why bother with the physical interaction? You may not be in an office when you send an email, but if it’s for business, it should reflect a professional tone.
It is for these reasons and more, that we should make sure that our emails convey the appropriate message.
Read below.
1. Subject Lines – Make them succinct and to the point. If the subject should change in your email thread, change the subject line to reflect same.
2. Professional Email Address – If it is not a corporate email, does it contain your name/your company’s name or a reference whereby the reader will know that it’s you?
3. Reply All – Think before you press that button. Do you want everyone to read your message or just the sender? Are you sending the email to the right person? Double check your stored recipient’s name to assure your accuracy before you send. Slippery fingers can present a slippery mess!
4. Salutations – Be professional and please use a greeting of some sort.
5. Exclamation Points – Multiple exclamation points can be offensive. Some authorities equate multiple exclamation points to shouting.
6. Blind copy/Forward – Wisely use as appropriate.
7. Replies – Try to reasonably respond to emails even if it is a brief answer. ( i.e received, thank you). Don’t leave the sender wondering if you received/read their message.
8. Proofread – Read it before you push the send button.
9. Can you really hide behind the words? – This is a double edged sword. You can say in writing what you do not have the courage to say to a person’s face. However, words don’t lie whether they are oral or written. Unlike verbal communication, we have little or no wiggle room for interpretation when it is in print. Emails can hold a liar’s feet to the fire because the sender can’t say that it wasn’t him/her who sent the message when the email came directly from their email address. The black and white letters become permanent etches.
Emails are here to stay. They are permanent records that are undeniably evidentiary. Your emails can be funny or serious. They can be light or academic. They convey a consortium of messages. Regardless, be careful, discreet, accurate; be a person whose emails you can defend! Be wise with your choice of words!
By the way, the conveniences of emails can add hours to your workday because many of us transmit emails from home that we didn’t have time to send during work hours.
Click, click!
Photo credit: www.math.uh.edu

PostHeaderIcon HOW MANY UNANSWERED EMAILS DO YOU HAVE? THE ANSWER MAY SHOCK YOU!

By Vernalee
email-clutter
Recently, The Today Show had a feature that struck a nerve. Digital declutter was the topic.
For those whose Inboxes approximate the ten of thousands, this message is for you. Take the dive; dig yourself out! How can you be effective, responsive or organized with tons of unread / unopened emails resting in your Inbox.
How many opportunities (business or otherwise) have you missed?
It is a difficult process, particularly for people who have multiple email accounts (like me)!
The email clutter has become such a big problem that there are businesses dedicated to the science of decluttering your email inbox!
According to the experts, there is a great app called Unroll.me. Perhaps, it is worth a click for those carrying massive amounts of unread emails.
It has also been suggested that if you remove emails from your Inbox and place them in a To do folder, your clutter will gradually become manageable.
Of course, then you have to deal with cleaning out the replacement folder. There is no easy way out when you are in too deep.
If your storage is becoming limited, remember Emails and Photos take up space. Assign your many, many photos to a Google Photo or Drop Box. We love taking photos, don’t we? Selfies, anyone? Bottom line: Get organize; take baby steps; use apps that can help! Knowing where you are is a great management tool in our high tech world since so much business is transacted through email and various forms of social media.
Missing a sale hurts when it was transmitted via an email that you never opened. OUCH! Lost sales and revenue affect the bottom line.
Stay on top; get organized! When it comes to communications, the world is flat; it is not business as usual… the old fashioned way.
You cannot hide your negligence. Not reading your emails is known by others. Remember, you never responded to them either.
Success dictates that we keep up! Managing our emails (which is our communications to and from the world) is a positive step forward in that direction.
Photo credit: www.karlstechnology.com

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